Terms of Reference (ToR) for Office Assistant
Published on July 2, 2026 and open until the position in filled.
Organization: Center for Media Research – Nepal (CMR-Nepal)
Position: Office Assistant
Duty Station: Kathmandu, Nepal
Employment Type: Full-time
Reporting To: Admin Manager / Finance Manager
Duration: 6 months (initially)
The Center for Media Research – Nepal (CMR-Nepal) is an independent research and media organization working to strengthen the quality, integrity, and effectiveness of journalism and media in Nepal through research, training, capacity development, and collaborative initiatives.
CMR-Nepal is seeking a motivated, organized, and responsible Office Assistant to provide administrative and operational support to the CMR Nepal Journalism Academy. The Office Assistant will support the smooth day-to-day functioning of the office by assisting with administrative tasks, documentation, logistics, communication, procurement, and other operational activities as required.
Key Responsibilities
The selected candidate will be responsible for, but not limited to, the following:
- Provide general administrative and clerical support to the office and project teams.
- Maintain and organize office files, documents, records, and correspondence.
- Assist with preparation, printing, scanning, photocopying, and filing of documents.
- Support the organization of meetings, workshops, trainings, and other events.
- Assist with logistical arrangements, including venue preparation, materials, equipment, refreshments, and participant coordination.
- Support procurement and purchase of office and program-related supplies as required.
- Maintain records of office supplies and assist with inventory management.
- Receive and respond to routine telephone calls, emails, visitors, and other inquiries in a professional manner.
- Assist in maintaining databases, attendance records, contact lists, and other administrative records.
- Support staff with travel and accommodation arrangements when required.
- Assist with the collection and organization of bills, receipts, and other supporting documents.
- Coordinate with service providers, vendors, and other relevant stakeholders as instructed.
- Ensure cleanliness and basic organization of the office and meeting spaces.
- Undertake other administrative and operational duties assigned by the supervisor.
8. Application Process
Interested and qualified candidates are requested to submit:
- Updated CV
- Cover letter
- Contact details of two professional referees
Applications should be submitted to cmrnepal@butmedia.org or admin@journalism.academy OR may be dropped at CMR Nepal office or CMR Nepal Journalism Academy during office hours.
Please mention “Application for Office Assistant” in the subject line of the email.
Only shortlisted candidates will be contacted for further assessment/interview.